Director of Operations

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Role: Director of Operations
Location: SmarterX HQ (Cleveland)
Reports To: Chief Operating Officer (COO) 

About SmarterX

SmarterX is an AI transformation company. We educate and empower leaders to reimagine business models, reinvent industries, and rethink what's possible. 

  • We believe AI will rapidly transform businesses, industries, jobs, the economy, educational systems, and society. 
  • We believe you can build a smarter version of any business through a responsible, human-centered approach to AI.
  • We believe the future of all business is AI native, AI emergent, or obsolete.  
  • We believe AI education and training is the foundation for success in every organization.

Our goal is to Accelerate AI Literacy for AllTM through courses, content and events. Consulting and speaking are also secondary solutions under the SmarterX brand.

SmarterX has three primary public-facing business units and brands:

  • Marketing AI Institute: Media, event and education business founded in 2016 that is designed to make AI approachable and actionable for marketers. The Institute has more than 90,000 contacts, and its flagship in-person conference, MAICON, draws 1,000+ marketers to Cleveland each year. 
  • AI Academy by SmarterX: Originally launched in 2020 under the Marketing AI Institute brand, AI Academy is being spun off as a dedicated site and brand. AI Academy is a high-growth business unit designed to prepare individuals and organizations for the future of work by making AI education accessible and personalized.
  • The Artificial Intelligence Show: The podcast is SmarterX’s fastest growing media channel with 65,000+ downloads per month. The podcast serves as a promotional tool and lead generator for SmarterX and its business units. 

SmarterX also has an internal AI Content Studio that supports audience growth, demand generation, and customer success across all brands / business units. The AI Content Studio produces blog posts, books, blueprints, courses, newsletters, podcasts, presentations, research, videos and webinars.

Role Overview

The Director of Operations will be responsible for overseeing day-to-day operations, ensuring business processes run smoothly, and implementing systems that enhance productivity and scalability. 

This role will work closely with the COO and cross-functional teams to improve efficiency, enhance financial and resource planning, and optimize technology systems. The Director of Operations will play a key role in ensuring seamless execution across media, events, education, and consulting functions.

Business Operations & Efficiency

  • Oversee and optimize business operations to ensure seamless execution across all business units.
  • Identify process improvements and implement scalable, AI-driven solutions to enhance productivity.
  • Develop and enforce operational policies and best practices to drive efficiency.

Financial & Resource Planning

  • Collaborate with finance teams to track budgets, expenses, and resource allocation effectively.
  • Implement cost-saving measures while maintaining quality and performance.
  • Support strategic financial planning efforts to ensure operational sustainability.

Technology Stack Optimization & Utilization

  • Oversee technology stack management and ensure seamless integration of AI-powered tools for automation.
  • Lead efforts to optimize use of SmarterX’s core tech stack, including, but not limited to: HubSpot, ChatGPT, Google Workspace, Asana, Zoom, Descript, Docebo, and CB Insights.
  • Manage tech stack contracts, licenses, permissions, training, and certifications.   
  • Work with teams across marketing, sales, customer success and education to drive utilization of technology solutions. 

Project Management & Cross-Functional Collaboration

  • Lead cross-functional initiatives to improve collaboration across marketing, sales, customer success, and product teams.
  • Develop and oversee project management frameworks to ensure smooth execution of company initiatives.
  • Monitor key operational KPIs and report on business performance.

AI Agent Management

  • Support AI agent planning, development, management and integration for operations across brands and business units and departments (marketing, sales, customer success, education, events).
  • Oversee and optimize the use of AI-powered operations agents to enhance efficiency and workflow automation.
  • Ensure AI agents are trained with up-to-date information and aligned with business processes.
  • Continuously evaluate and refine AI-driven operational workflows for scalability and effectiveness.

Qualifications & Experience

  • Proven experience in operations management, business strategy, or process optimization.
  • Strong analytical skills with the ability to track performance metrics and drive improvements.
  • Experience in AI-driven process automation, workflow optimization, and technology integration.
  • Ability to manage complex projects and implement scalable solutions.
  • Strong leadership, communication, and cross-functional collaboration skills.
  • Deep experience with HubSpot is preferred. 
  • Advanced prompting abilities with standard LLMs and reasoning models. 
  • Extensive experience with OpenAI ChatGPT, Anthropic Claude, Google Gemini and / or Microsoft Copilot. 

Compensation & Benefits

  • Competitive base salary with performance-based incentives.
  • Profit-sharing and long-term incentive opportunities.
  • Eligible for the company’s Phantom Stock Program, allowing participation in future company growth.
  • Comprehensive benefits package (health, dental, vision, Simple IRA, etc.).
  • Flexible work environment with a strong team culture.

How to Apply

Interested candidates should submit their resume and a cover letter outlining their experience and vision for operations strategy at SmarterX. Apply here!